Google Workspace Start Here: Plans, Setup and Gemini

What's inside

1. Level 1: Independent Course: What Account Do You Have?Free
   Learners hear that this course is independent of Google and does not reproduce Google's documentation, then find out whether they are signed in to a consumer, small business or corporate account and learn that IT may have switched features off.
2. Level 2: Map of the Suite: Which App Does Which JobFree
   Learners match everyday jobs to Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Keep and the Gemini app, and see how the web, desktop and mobile versions of each differ.
3. Level 3: Compare Plans and Their Gemini Features
   Learners compare the free account, Google One storage plans, the Google AI plans (Plus, Pro, Ultra), the Workspace Business editions and corporate editions on storage, admin control and Gemini, checking Google's current pages and dating each finding because sources conflict and plans change.
4. Level 4: Set Up an Account and Change These Settings First
   Learners create or review a Google account step by step and change the first settings that matter, marking where steps differ between web, Android and iOS and which settings depend on the plan.
5. Level 5: Personal and Work Accounts Side by Side
   Learners run personal and work accounts together without mixing them, using browser profiles, the account switcher and per-account settings on desktop and mobile.
6. Level 6: Understand and Manage Your Storage
   Learners see how storage is shared across Gmail, Drive and Photos, how much each plan gives, and how to free space before reaching the limit.
7. Level 7: Install and Configure Drive for Desktop
   Learners install Drive for desktop on Windows or macOS, choose between streaming and mirroring files, and set which local folders back up, noting what the mobile Drive app does differently.
8. Level 8: Gmail, Calendar and Meet with Gemini
   Learners do everyday communication tasks in Gmail, Calendar and Meet and see what Gemini can do in each app, which plan it needs and when it helps.
9. Level 9: Drive, Docs, Sheets and Slides with Gemini
   Learners organise files in Drive, create and collaborate in Docs, Sheets and Slides, and see where Gemini helps in each editor and which plan it needs.
10. Level 10: Your First Gemini Prompt and How to Check It
    Learners write a structured first prompt in the Gemini app or a Workspace side panel, follow a repeatable routine for checking the output, and get pointers to the matching app courses and Gemini at Work.
11. Level 11: Start-up Setup: Sign Up and Verify Your Domain
    Founders without an IT team choose a Workspace Business edition, sign up, verify a custom domain and set up the DNS records that route and authenticate its email.
12. Level 12: Start-up Setup: Users, Groups and Shared Inboxes
    Founders add users, create groups for team addresses and shared inboxes, and set the few admin settings one person needs, without an organisation-wide rollout.
13. Level 13: Lock In: 2-Step Verification, Passkeys, Recovery
    Learners strengthen sign-in with 2-Step Verification and passkeys, set reliable recovery options and run the Security Checkup on desktop and mobile.
14. Level 14: Phishing, Careful Sharing and Third-Party Access
    Learners spot phishing, including convincing AI-written messages, share files with the least access needed, and review which third-party apps can reach their account.
15. Level 15: Back Up with Takeout and Get the Right Help
    Learners export their data with Google Takeout and find the right help channel for a consumer, Google One, Workspace Business or corporate account.
16. Level 16: Final Challenge: Choose a Plan and Write a Checklist Exam
    Learners review the whole course by choosing the right plan, including its Gemini features, for a described person or start-up and writing a dated one-page setup checklist.

Access

The first 2 levels are free with a free account. Every level, the podcast edition and the AI tutor come with All Access at £4.99/month or any Creator plan — see pricing.

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