Gmail and Google Calendar in Practice: Email, Time and Gemini

What's inside

1. Level 1: What You Have: Plans, IT Controls and Gemini AccessFree
   Learn that this course is independent of Google and reproduces none of its documentation, then work out which Gmail, Calendar and Gemini features your consumer, small-business or corporate plan includes, and which ones your IT admin may have switched off.
2. Level 2: How Gmail Thinks: Labels, Conversations and ArchiveFree
   Understand Gmail's model of labels instead of folders, threaded conversations, archive versus delete, and the inbox types, and choose the setup that suits your work.
3. Level 3: Search Operators and Asking Gemini About Your Mail
   Find any message quickly with Gmail search operators, then compare the results with asking Gemini a question about your inbox and verify its answer against the source emails.
4. Level 4: Filters and Stars: Automating the Sort
   Turn tested searches into filters that label, archive, star or forward mail automatically, and set up stars as a simple priority system.
5. Level 5: Multiple Inboxes, Snooze and Gemini Summaries
   Lay out a busy inbox with multiple inboxes sections, use snooze to bring mail back when it is needed, and use Gemini thread summaries with a set of steps to check them.
6. Level 6: Signatures, Templates and Drive Links
   Write faster and more consistently with signatures and templates, and share files through Drive links with the right access settings instead of large attachments.
7. Level 7: Sending Well: Schedule, Undo, Confidential and Gemini
   Control when and how mail leaves your account with schedule send, undo send and confidential mode, including its limits, and draft or adjust tone with Gemini, checking its output before you send.
8. Level 8: Spam and Phishing: Spot It and Report It
   Recognise spam and phishing, including warnings Gmail shows and messages it misses, and report them correctly to Google and to your IT team.
9. Level 9: Calendar Basics: Time Zones, Working Hours and Location
   Set up Calendar so that times, availability and work location are correct for everyone you meet, including when you travel.
10. Level 10: Protecting Time: Out-of-Office and Focus Time
    Block time for absence and deep work with Calendar out-of-office and focus time events, and match them to Gmail's vacation responder.
11. Level 11: Appointment Schedules and Gemini Scheduling Help
    Let others book time with you through an appointment schedule, and use Gemini to help find and create meetings, checking every proposed slot.
12. Level 12: Shared Calendars and Delegating Mail and Calendar
    Share calendars at the right permission level and delegate access to your mail and calendar safely, noting where web, desktop and mobile differ.
13. Level 13: Shared Inboxes with Google Groups
    Use Google Groups as a team inbox or collaborative inbox so that a shared address is answered once, on time and by the right person.
14. Level 14: Gmail and Calendar on Mobile
    Adapt each workflow from the course for the Gmail and Calendar mobile apps, and work around features that are web-only or behave differently on mobile.
15. Level 15: The Weekly Routine: Keeping Inbox and Week Under Control
    Combine triage, filters, stars, snooze, templates, calendar planning and checked Gemini summaries into a repeatable weekly routine with a daily short version.
16. Level 16: Final Challenge: Clear the Overload Exam
    Clear a realistic overloaded inbox and week using every skill from the course, then document the filters, templates and weekly routine you will keep.

Access

The first 2 levels are free with a free account. Every level, the podcast edition and the AI tutor come with All Access at £4.99/month or any Creator plan — see pricing.

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